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Convia on your phone

Approve posts, fix captions, check the schedule, capture ideas and get notifications on your phone, in the browser or the Convia app for iPhone.

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Convia Pro on your phone is for the moments away from your desk: a post needs your OK, something went wrong, or you want to see what goes out today. Approvals, the schedule, quick posts, ideas and notifications work on the phone, while making content stays on the computer.

Open Convia on a phone

Open Convia in your phone's browser and sign in. It opens the phone version for every workspace. If Convia has switched the phone version off for a workspace, the phone shows Mobile is coming soon for that one.

The Convia app for iPhone signs in existing accounts. If you were invited to a workspace:

  1. Tap the link in your invitation email on your phone. It opens in your phone's browser.
  2. Create your account and confirm your email there.
  3. Sign in to the Convia app with the same email and password.

The tabs in the phone app

Five slots run along the bottom: Approvals and Schedule on the left, Create in the middle, Inbox and You on the right. Activity is the bell at the top right, with your unread count. Owners and managers open the app on Approvals; contributors and viewers open it on Inbox.

Tab What you do there
Approvals The posts waiting for approval, as a List or as each account's Feed. Owners and managers approve, return or flag them: in the list, each post shows the start of its text with Approve and Review. Contributors and viewers see the same posts without the buttons, so an author can see how a post sits in the week
Schedule What goes out in the next two weeks, by day, for Everyone or Mine, or for one channel. Tap a post to change its time, pull it off the schedule or retry it. Performance shows how the last 7 or 28 days of posts did, in total, by channel and the five that went furthest
Create A Quick post (text and one photo to one connected channel) or Capture an idea (a title, notes and photos, which show on the idea on your computer)
Inbox Everything else that needs you, once each. Owners and managers retry failed posts and see accounts to reconnect. Contributors see posts returned to them and their own failed posts. Everyone sees unread mentions
Activity Your notifications, the same ones as the bell on the computer. It opens on Important, which leaves out "Post published"; tap Published, Approvals, Problems, Mentions, Tasks or All to see one kind. My tasks lists the episode tasks assigned to you, with Pending, In Progress or Done to tap
You Switch workspace, choose which notifications reach your phone, open help for the phone app, copy the link to the full studio, and sign out

A quick post can be saved as a draft or sent for approval, and managers can publish it now. On Capture an idea, Say it instead lets you speak the idea for up to a minute; the words land in the form for you to edit before saving. A voice note uses 1 AI credit, and the recording is not kept.

Approve posts from your phone

Approving on the phone works exactly as in Approvals on the computer: a post whose time has passed asks before it publishes, and a post dated before its episode's release asks you to confirm.

  • Edit caption. On a post waiting for approval, owners and managers can correct the text, with the platform's character limit shown as you type, and then approve it. Only the words change; the photo, time and channel stay as they are. Articles and YouTube descriptions are edited on the computer.
  • Change time moves a post to a new date and time in your workspace's time zone without changing its status.
  • Approve a batch of Autopilot posts. On Approvals, tap Autopilot, then Approve all. Posts whose time has passed, that are held, or that have no account stay for you to decide one by one, and your plan's scheduled-post limit applies.
  • Comments. A post's team comments show at the bottom of its page. Tap Reply to answer a comment's author, who is notified as with any mention.

If a teammate approves, returns or reschedules a post while you are looking at it, Convia tells you the post changed and refreshes the list instead of overwriting their decision. See Approval & review.

Check posts in feed mode

Feed at the top of Approvals shows the next two weeks on each account as followers will see them, with what is already scheduled. Enter feed mode (or a tap on a post's preview) goes full screen: one post per screen, swiped up and down, each drawn the way its app shows it.

  • TikTok, YouTube Shorts and Instagram or Facebook videos fill the screen like a reel and play muted until you tap them.
  • LinkedIn, X, Threads, Bluesky, Facebook and Instagram photo posts sit in that app's feed screen.
  • Captions stop where the app cuts them, so you can check what shows before more.
  • The bar at the bottom has Exit, Approve and More (Return to draft, Flag, Edit caption, Open post). After each decision, feed mode moves to the next post waiting and ends on All caught up.

Notifications on your phone

In the Convia app, allow notifications when your phone asks. Convia then tells you when a post needs your approval, when your post is approved or returned, when a post fails to publish, when an account needs reconnecting, when a teammate mentions you or flags a post, and when a task is assigned to you. Tap a notification to open the screen that deals with it.

Open You to turn each kind on or off, set quiet hours, or send yourself a test notification. Posts going live is off until you turn it on.

A Convia link opened on your phone goes to its phone screen when there is one, such as a post or the approval queue. With the Convia app installed, a Convia link in an email or message opens the app. A desk task, such as editing an episode, shows a card that names the page and lets you copy or share the link to open on your computer.

What stays on the computer

Episodes, clips, the full post editor, the calendar, campaigns, articles, scripts, Autopilot settings, analytics beyond the Performance screen, and every setting. A quick post is always one channel; use the computer for anything longer or scheduled for later.